Registry Profile — New Jersey Immunization Information System

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State: New Jersey

Programmatic IIS Contact Information

Dorothy Williams, Registry Coordinator
NJ Dept. of Health and Senior Services, Vaccine Preventable Disease Program
PO Box 369
Trenton, NJ 8625
Phone: (609)588-7520
Fax: (609)588-3642
Email: Dorothy.Williams@doh.state.nj.us

Technical IIS Contact Information

Zina Kleyman, NJIIS Project Manager
NJ Dept. of Health and Senior Services
240 West State Street, 14th floor
Trenton, NJ 8625
Phone: (609)341-2981
Fax: (609)341-5098
Email: Zina.Kleyman@doh.state.nj.us

IIS Specifications and Functionality

Key

Y = Yes | N = No
Data supplied by the CDC from the IIS 2007 Immunization Information System Annual Report (IISAR), CDC/NCIRD/IRSB.

Age groups included in IIS:	All ages

Populated by birth data:	Y

Minimum Functional Standards

Electronically store all NVAC-approved core data elements:	Y

Percentage of newborn children who have an IIS record established within 6 weeks of birth:	93

Enable provider access to immunization information in the IIS prior to or at time of encounter:	Y

Receive and process vaccine and other immunization encounter information within 1 month of vaccine administration:	Y

Has a written confidentiality policy implemented:	Y

Has a written security policy implemented:	Y

IIS can process an HL7 query for a specific immunization record and return messages with multiple matches or return the record:	Y

IIS can process an HL7 query for a specific immunization record and upload that record into the database:	Y

Automated function at the provider level to determine an individual's immunization needs based on ACIP recommendations:	Y

Electronically generate recall and/or reminder notices:	Y

Produce immunization coverage reports by provider, geographic region and/or age group:	Y

Authorized users can print an "official immunization record" for an individual:	Y

Produce a single consolidated and accurate immunization record for an individual:	Y

Vaccine Management (from 2006 IISAR)

IIS is used in vaccine ordering process:	N

Track vaccine inventory at the provider level:	Y

Track vaccine inventory at the state level:	N

Data Exchange (from 2006 IISAR)

What type of file formats does your IIS accept?	Flat, HL7, XML, DBExport

Do the following facilities/systems access or exchange data with the IIS (read-only, read/write, both)?

WIC clinics	Read-only

STD clinics	Read-only

Hospitals	Read-only

Health plans	Read/write

Correctional facilities

Colleges and universities

Long-term care facilities

Elementary schools and Head Start	Read-only

Medicaid	Read-only

Military

Indian Health Service

Veterans Administration	Read-only

Data Quality (from 2005 IISAR)

Monitor automated de-duplication process to assess amount of duplicates needing manual resolution:	N

Assess the proportion of missing or nonsense data for each of the NVAC core data elements:	Y

Data Use (from 2005 IISAR)

Is the reminder/recall function done centrally or at the local/provider level?	Local/provider

IIS is used to produce VFC reports:	Y

IIS is used to conduct provider level coverage assessment as part of AFIX process:	Y

IIS is used to track adverse events:	Y

IIS is linked to VAERS reporting system:	N

IIS is used to identify geographic pockets of need:	N

IIS is used to identify demographic pockets of need:	N

IIS provides information to MCOs for HEDIS reporting:	Y

Participation (from 2007 IISAR)

Proportion of children in geographic area 4 months of age to under 6 years of age with 2 or more immunizations recorded in the registry:	55

Proportion of public providers in geographic area who have submitted data to the registry within the last six months of 2007:	28

Proportion of private providers in geographic area who have submitted data to the registry within the last six months of 2007:	61

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